Situation
KwaZulu-Natal’s Umhlanga
Complete job description
Role’s Objective
to actively handle purchase ledger processing tasks in a high-volume setting while managing a small accounts payable team. This position combines operational execution with leadership as a working supervisor.
Essential Duties
- Oversee the Accounts Payable team (up to seven employees), including hiring, performance management, training, development, and appraisals.
- Assist with purchase ledger processing directly in a high-volume setting.
- Ensure timely processing, accurate allocation, and current supplier accounts by keeping an eye on the accuracy of the purchase ledger.
- Verify that all AP processes, controls, and approval procedures—such as invoice authorization and delegated authority compliance—are adhered to.
- Conduct supplier statement reconciliations and oversee supplier onboarding in accordance with corporate policies.
- Make sure there is enough currency available by managing, prioritizing, and scheduling proforma and ad hoc payments.
- As the initial point of contact for AP-related questions and paperwork, keep an eye on bank exposure, overdraft risk, and foreign exchange requirements. Support audit and year-end procedures.
- Assure adherence to legal reporting obligations, such as P11D and PSA equivalent reporting.
- Examine and approve journals that the AP team raises.
- Work together with internal departments to manage operational and financial risk and resolve complicated AP issues.
- Review AP systems, processes, and procedures on a regular basis to find inefficiencies and make improvements.
- Make sure that all financial information, records, and paperwork are kept in accordance with legal, statutory, and best-practice retention requirements.
Minimum Qualifications
- Three to five years of experience with accounts payable
- Four years or more of AP supervisory experience
- A working supervisor is required (lead + process role).
- Experience in an AP environment with high volumeronment
- Audit experience required (year-end support)
- ERP system experience (SAP / Dynamics / Sage etc.)
Job Type: Permanent
Pay: R33 000,00 per month
Ability to commute/relocate:
- Umhlanga, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Have you supervised an Accounts Payable Team before?
- How many people have you directly supervised?
- Are you comfortable in a Working Supervisor role where you will both supervise staff and process invoices/purchase ledger work yourself?
- Have you worked in a high-volume Accounts Payable environment?
- Approximately how many invoices did you or your team process per month in your most recent AP role?
- Do you have experience with supplier statement reconciliations?
- Have you been involved in year-end audit support for Accounts Payable?
- Which ERP/accounting systems have you used?
- What is your current notice period?
- What is your current or most recent monthly salary expectation?
- This role supports UK working hours. Are you able and willing to work the following shifts: 09:30am to 6:00pm, and during UK daylight saving periods, 10:30am to 7:00pm?
Experience:
- Accounts Payable : 3 years (Required)
- Accounts Payable Supervisory: 4 years (Required)
Work Location: In person